AI automation for small businesses
Smooth Flow Systems builds and runs AI automations for businesses that have not figured out where AI fits. We set it up, you approve every step, and we keep it running.
You do not need to learn any new software. Nothing goes live until you approve it.
What we automate
Calls, texts, forms and messages get an instant reply, and the customer can book a time.
Quotes, old leads and appointment reminders get followed up on a schedule you approve.
Happy customers get asked for a review at the right moment, with a direct link.
Common questions get answered by email or chat, using your own information.
Intake forms, scheduling, invoicing reminders and data moving between your tools.
One short summary each week of what went out, what came back, and what needs you.
Which ones fit depends on your business. We start with the one or two that will save you the most time, then add more as they prove themselves.
Our first playbook: home services
When the owner is also the one on the job, calls go to voicemail and quotes go quiet. This is what happens instead.
Not a trades business?
Home services is where we are starting, because a focused system is a better system. The same building blocks fit offices, clinics, shops and service firms. Tell us how your business runs and we will say honestly whether automation fits.
A short review of how your business runs today, ending in a ranked list of what is worth automating first, and what is not. $297, credited toward setup if you hire us within 30 days.
How it works
You tell us how your business handles leads, follow up and admin today.
We write the messages in your voice and connect your phone number, forms and tools.
Nothing sends until you have read every message and said yes.
Each month we improve what is working and report back.
Setup includes the carrier registration that business texting requires, which is why we say one to two weeks and not one afternoon.
Founding clients
We are building our first examples with a small group. Founding clients lock in their monthly rate and get our closest attention while we set everything up. Home service shops are our first priority.
Questions
No. You will not need to log into anything new unless you want to. We handle the setup and the upkeep.
We write them in your voice, and you approve every message before it goes live. You can change anything you do not like.
A one time setup fee and a flat monthly plan, with a three month minimum and month to month after that. We go over exact pricing on the call so you can decide if it makes sense for your business.
No, and be careful of anyone who does. What we can promise is that fewer calls, leads and quotes go unanswered, and that you will see exactly what went out and how people replied.
We set up the carrier registration and opt out handling that business texting requires, and we write the messages to fit them.
Next step
Fifteen minutes. We will ask how things work today, and tell you honestly whether this fits. Start with a five minute snapshot of your business and we will come to the call prepared. You can also book a time directly or email us.
If the email button does nothing on your device, copy the address and write to us directly.